How to become a Time Ninja --- Part 3

Welcome back to AwildaRivera.com for the third installment of the Time Ninja Series. In Part 2 we unpacked the difference between urgent & important. Part 2 also shared 3 questions you should always ask yourself when creating your task chronology.  Interested in Catching up? Click Here to check out the Infographic,  as well as Part 1 & Part 2 of this series.
 
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PLAN – SCHEDULE - EXECUTE.
 
Now that you know how to Identify the important component tasks associated with your Goal, and how to attack them chronologically, it is IMPERATIVE that you understand how to get them DONE. The trick to becoming a Time Ninja is SCHEDULING.   I know some of you are out there thinking, “I heard of plan and execute, but how did schedule make it into the mix?”
 
Scheduling is your secret weapon! A plan that fails to be scheduled cannot be efficiently executed. An attempt to execute with out a schedule fails to maximize the plan.
 
The great news is that by this point in the series you have: (1) a plan, (2) you know the tasks you need to execute, and (3) and you know the order you need to execute them in. HOWEVER, you may have no idea how long a task will take to complete.  GUESS WHAT? That’s perfectly fine! As you become more familiar with the types of tasks you need to undertake in your business these activities will either become easier, you will outsource them, or you will develop another approach.
 
Here are 5 Tips to help you Schedule Your plan so that you can Successfully accomplish your Tasks:

1. Decide how long each task will take

• Give yourself a honest estimation of how much time it might take you to complete the task
• Once you have determined how long it will take you to complete the task, break the length of time into smaller chunks (i.e. 15 or 30 min blocks)

2. Plan you week in advance and look at the time you have available to work on your goal related activities

• Look at how many chunks of time you need to complete a specific tasks now that you have broken them up into 15 or 30 minute blocks
• Examine the time you have available in your week to attack the project chunks in a chronological and practical way
  
  

3. Schedule the time to work on these tasks into your electronic or paper planner with 5-10 minute buffers book-ending each period of time

• WRITE IT DOWN!! The point is to create a system that becomes second nature and maximizes your efficiency. DON’T TRY TO KEEP IT ALL IN YOUR HEAD.

4. Review your planner each night and review what you have in the day ahead

• You can not be prepared if you don’t have any idea what the next day holds.
• ALWAYS review your planner the night before for schedule changes and important meetings.

5. COMMIT TO EXECUTING WHILE BEING FLEXIBLE

• Focus on getting it done
• Be realistic about how much time you have allotted and allow yourself the room to lengthen or shorten the time
• Follow the plan you created with a little variation as possible.

In a Nut Shell --

Plan to be prepared or be prepared to fail. Things are always going to come up, you must have a strong  foundation with the systems and routines in place that will continue to encourage your growth.  If you are struggling with getting things done, give this new system a try. Remember that once you Identify what needs to be done, you can prioritize the tasks and create a chronology of activity. You can then use that chronology to Plan - Schedule - Execute on the completion of the tasks.


Until next time guys..... Keep your eyes peeled for Part 4 of this series! 

 
Missed Part ONE of the "How to Become  a Time Ninja" Series? Read it Here!  

Missed Part Two? Read it Here! 

 Ready to schedule your 100% FREE Success Coaching Consultation? Click here!